Executive

One Year

• Minimum one year as an Executive Committee member.
• A year in the position of the Co-Chair, shadowing the Chair

• Strategic vision setting in alignment with Calgary Geotechnical Society mandate (providing opportunities for continuing professional development for geotechnical practitioners in Southern Alberta).
• Fiduciary duty to members of the Society
• Responsible for the overall operation and management of the Society.
• Ensure planned activities, including presentations and special events, are filed and executed according to plan.
• Coordinate and run monthly Executive Committee meetings.
• Approve the finances of the Society.
• Coordinate transition to the next Executive Committee along with the incoming Chair.
• Responsible for reaching out to potential speakers for the operating year.
• Contribute to maintaining records on CyGS’ Google Drive.

• A minimum of one year as an Executive Committee member is preferred.

• Support and learn the duties of the Chair.
• Take on any special projects at the request of the Chair.
• Contribute to curating the speaker list.
• Assume the role of the Chair in the absence of the Chair.
• Contribute to maintaining records on CyGS’ Google Drive.

One Year

• One year as the Chair

• Provide guidance to the Chair and the Co-Chair, and other members of the Executive Committee.
• May take on special projects as requested by the Chair and the Executive Committee.
• Contribute to maintaining records on CyGS’ Google Drive.

• Minimum one year as an Executive Committee member.
• Shadow the Treasurer for a minimum of one year.

• Administer the Society’s bank account.
• Reimburse any expenses associated with the Society’s activities.
• Pay bills associated with the Society’s activities (i.e. venue, catering, website, etc.).
• Responsible for annual budgeting (due before September).
• Coordinate registration and collection of outstanding fees with the Event Coordinator.
• Provide monthly financial records to the Chair and Co-Chair.
• Contribute to maintaining records on CyGS’ Google Drive.

• Seek out potential venues for the Society’s activities.
• Coordinate venue booking.
• Coordinate food for planned events, if required.
• Coordinate and set up A/V requirements for the Society’s in-person events (i.e. projector, mic, video, etc.).
• Contribute to maintaining records on CyGS’ Google Drive.

• Minimum one year as an Executive Committee member (preferred)

• Be the keeper of the virtual meeting platform (Zoom).
• Coordinate and set A/V requirements for the Society’s virtual events (i.e. coordinating test runs with the presenters, and being available to troubleshoot during the event).
• Contribute to maintaining records on CyGS’ Google Drive.

• Minimum one year as an Executive Committee member (preferred)

• Monitor the CyGS email account and triage communication to the appropriate Executive Committee.
• Maintain the member mailing list.
• Develop email announcements to the members.
• Organize the annual award nominations, including the promotion, collection of the nominations, and coordinating the voting for the Executive Committee.
• Provide engagement statistics for the year-end reporting.
• Contribute to maintaining records on CyGS’ Google Drive.

• Minimum one year as an Executive Committee member (preferred)

• Be the main keeper of the information on the CyGS website.
• Communicate and coordinate website updates.
• Contribute to maintaining records on CyGS’ Google Drive.

• Minimum one year as an Executive Committee member
  (preferred)
• Be familiar with various social media platforms, including and not limited to:
  • LinkedIn
  • YouTube

• Be the keeper of the CyGS social media accounts, including:
  • LinkedIn
  • YouTube
• Coordinate social media posting with the Chair and the Executive Committee.
• Provide engagement statistics for the year-end reporting.

• Be the keeper of the meeting agendas and minutes.
• Coordinate with the Chair to develop meeting agendas.
• Distribute the meeting agendas and minutes in a timely manner to the Executive Committee.

• Be a full-time student in geotechnical engineering or geoscience (or related) program with a university or a program

• Be the main liaison to the universities/programs.
• Coordinate a student-geared event (i.e. industry mixer, student presentations, etc.).

• Minimum one year as an Executive Committee member (preferred)
• Active member of the Canadian Geotechnical Society (CGS)

• Be the main liaison to the CGS.
• Communicate and coordinate announcements between the CyGS and CGS.
• Coordinate bi-annual Chapter reporting.

• Be an active member of the geotechnical or geoscience community in Southern Alberta
• Be interested in actively contributing to the planning and execution of CyGS events
• Be interested in named roles in the future (preferred)

• Be interested in actively contributing to the planning andexecution of CyGS events.
• May take on special projects as needed.